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Terms & Conditions

Soul Sports Kids Club


Effective Date: 1st September 2020.

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By enrolling your child in any activity run by Soul Sports Kids Club (“Soul Sports”, “we”, “us”, “our”), you agree to the following Terms & Conditions:

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1. Bookings and Payments

  • Bookings are only confirmed once full payment has been received. Paid spaces will be prioritised.

  • Soul Sports reserves the right to cancel a class or programme if minimum participant numbers are not met. In this case, a full refund will be issued.

  • No refunds will be provided for missed Term, Camp, or One-off sessions due to personal circumstances, including illness or travel.

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2. Private Sessions – Cancellation Policy

  • Cancellations made more than 48 hours in advance will incur a 50% charge of the session fee.

  • Cancellations within 48 hours — or no-shows — will be charged the full session fee.

  • All cancellations must be submitted in writing via the designated client WhatsApp chat, so our admin team is notified as soon as possible.

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3. Weather Policy

  • Sessions held on all-weather pitches (including St Luke’s Gardens, Battersea Park, Colville School, and Marlborough Primary School) will proceed in light rain and poor weather as scheduled.

  • Soul Sports may cancel or postpone sessions in the event of severe weather conditions, including storms, lightning, snow, high winds, or ice. Cancelled sessions may be postponed to a further date by the Club.

  • In such cases, cancellations will be communicated as soon as possible for the safety of children, parents and staff. 

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4. Health, Safety & Conduct

  • Children must not attend sessions if they have been ill within the 48 hours prior to class.

  • All medical conditions must be declared at the time of registration and updated as necessary by emailing: soulsports.kids@gmail.com.

  • Soul Sports and its staff are not responsible for any personal injury or loss of property during sessions.

  • All children are expected to behave respectfully. Any child found to be bullying, disruptive, or unsafe may be removed from a session or programme without refund.

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5. Supervision and Welfare

  • All sessions are led by DBS-checked staff trained in safeguarding and first aid.

  • Parents or guardians must collect children promptly at the end of each session.

  • If a child remains in our care more than 15 minutes after the scheduled session end time, and no prior arrangement has been made, a late collection fee of £20 will be charged to cover additional supervision and safeguarding responsibilities.

  • In case of injury or emergency, Soul Sports may seek medical attention on your behalf if contact cannot be made in time.

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6. Media and Photography

  • With prior consent, we may take photographs or videos of sessions for promotional purposes. No child will be identified by name without written permission.

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7. Liability and Insurance

  • While every effort is made to maintain a safe environment, Soul Sports accepts no liability for accidental injury or property loss.

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8. Data Protection

  • We comply with the UK General Data Protection Regulation (UK GDPR). Personal data will only be used for the purposes of delivering our services and will not be shared without consent.

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9. Changes to Terms

  • Soul Sports reserves the right to amend these Terms at any time. Updated terms will be published on our website. Continued use of our services implies acceptance of any revisions.

 

For any queries, cancellations, or updates, please contact us at: soulsports.kids@gmail.com

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Thank you for your understanding.

 

©2025 by Soul Sports Kids Club

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